FREE GDPR COMPLIANCE TEMPLATES AND CHECKLISTS FOR SMES
Practical, editable templates to help SMEs perform self-assessments, identify risks, and build core GDPR compliance infrastructure.
1. Why This Toolkit Exists
Why this toolkit is different:
- Not generic templates.
- Built with technical audit logic in mind.
- Aligned with expectations of regulators.
- Designed for SMEs that need clarity, not legal theory.
These templates do not replace legal advice — they provide a structured starting point for real-world GDPR compliance.
2. What’s Inside the Free Toolkit
No email required for downloads.
What it is:
Technical checklist to assess the website frontend for GDPR compliance and identify visible implementation gaps.
Includes:
- Cookies & Tracking (High-Level)
- Privacy Policy & Transparency
- Data Collection Forms (Contact, Newsletter, etc.)
- Basic Data Security (Frontend Signals)
- Basic risk observations
- Notes & findings fields
Useful for: Corporate websites, clinics, law firms, real-estate portals, service businesses.
Download Template (.xlsx)What it is:
A simple, structured template to record and document an organisation’s personal data processing activities in line with GDPR Article 30.
Includes:
- Processing purposes
- Legal basis of processing
- Data subjects
- Security measures
Designed around Article 30 GDPR requirements.
Download Template (.xlsx)What it is:
A high-level checklist to assess whether your website’s cookie and tracking setup aligns with GDPR and ePrivacy consent requirements.
Includes:
- Consent mechanism review
- Script & third-party identification
- Technical observations
Customizable templates aligned with EU regulatory guidance.
Download Template (.xlsx)What it is:
Register to record, track, and document personal data breaches.
- Date discovered
- Description
- Data involved
- Impact level (low/medium/high)
- Notified authority? (Y/N)
GDPR Article 33(5) – Personal data breach documentation.
Download Template (.xlsx)What it is:
Quick-reference guide to help select the appropriate GDPR lawful basis.
- Consent
- Contract
- Legal obligation
- Legitimate interest
- Vital interests
- Public task
GDPR Article 6 – Lawful basis for processing.
Download Template (.xlsx)What it is:
A practical pre-assessment checklist to identify high-risk processing and determine whether a full DPIA is required.
Screens for common high-risk indicators such as:
- Large-scale processing?
- Special category data?
- Monitoring?
- New technology?
Supports GDPR Article 35 (DPIA requirement and screening).
Download Template (.xlsx)What it is:
Simple list of scripts running on website.
Covers key script details such as:
- Script name
- Purpose
- Provider
- Loads before consent? (Y/N)
Supports GDPR Articles 30 and 5(2)(accountability and records of processing).
Download Template (.xlsx)What it is:
Structured outline for drafting a GDPR-compliant privacy notice.
- Controller info
- Purposes
- Legal basis
- Rights
- Retention
- Transfers
Supports GDPR Articles 12–14 (transparency and privacy information).
Download Template (.xlsx)What it is:
Register to track and manage data subject rights requests.
- Request type
- Date received
- Deadline
- Status
- Outcome
GDPR Articles 12, 15–22 – Data subject rights management.
Download Template (.xlsx)These templates do not replace legal advice — they provide a structured starting point for real-world GDPR compliance.
3. How to Use the Toolkit
These templates provide a structured starting point for practical GDPR compliance and internal self-assessment. Keep the following points in mind when using the toolkit:
- Start with the templates that match your current priorities (e.g., website audit, cookies, or data subject rights).
- Complete each template honestly based on how your organisation actually operates today.
- Ensure that the outcomes from these templates are reflected in your organisation’s internal policies and procedures.
- Use the checklists to identify gaps and risks, then prioritise remediation actions.
- Keep completed templates as internal compliance evidence.
- Review and update templates periodically and after significant changes to systems, vendors, or processes.
- For complex or high-risk processing, consider seeking professional or legal review.
4. Want to Go Further?
If your self-assessment identified gaps or high-risk areas, consider taking the next steps:
- Conduct a full GDPR website audit (technical + documentation review)
- Perform a detailed DPIA for high-risk processing activities
- Review and update your ROPA and vendor documentation
- Strengthen cookie consent and tracking configuration
- Align technical implementation with your legal documentation
- Seek independent review of your website’s frontend compliance
For organisations operating in regulated sectors or handling sensitive data, a deeper technical assessment may be necessary.
If you would like an independent technical review of your website implementation, feel free to get in touch.