GDPR | Self Assessment
You are here : Understand your starting point before embarking on the GDPR compliance journey.
Checklist for GDPR Compliance
Data Mapping and Inventory
![](http://tickgdpr.eu/wp-content/uploads/2023/03/data_mapping_assessment.webp)
- Have you identified all the personal data you collect and process?
- Have you documented the purposes for processing each type of personal data?
- Do you know where this data is stored and how it's transferred?
Assessment:
Review your data inventory and documentation to ensure it covers all personal data your organization collects and processes.
Degree of Adherence:
Assign a rating (e.g., high, medium, low) based on the completeness and accuracy of your data mapping.
Know More:
Please read the following posts for further insights on the subject.
Legal Basis for Processing
- Do you have a legitimate legal basis for processing personal data (e.g., consent, contract, legitimate interest)?
- Are you able to demonstrate the lawful basis for processing when required?
Assessment:
Analyze the legal bases you rely on for data processing (e.g., consent, contract, legitimate interest) and ensure they align with GDPR requirements.
Degree of Adherence:
Rate your adherence by evaluating whether your legal bases are well-documented and compliant.
![](http://tickgdpr.eu/wp-content/uploads/2023/03/legal_basis_assessment.webp)
Consent Management
![](http://tickgdpr.eu/wp-content/uploads/2023/03/consent_management_assessment.webp)
- Do you obtain clear and informed consent from individuals when required?
- Can individuals easily withdraw their consent?
Assessment:
Review your consent processes to verify that you obtain clear and informed consent for data processing.
Degree of Adherence:
Rate your adherence based on the effectiveness of your consent collection methods and documentation.
Data Subject Rights
- Can individuals exercise their rights, such as access, rectification, and deletion of their data?
- Do you have processes in place to respond to data subject requests within GDPR-mandated timeframes?
Assessment:
Evaluate your procedures for handling data subject requests, such as access, rectification, and deletion.
Degree of Adherence:
Rate your adherence by assessing the efficiency and accuracy of your response processes.
![](http://tickgdpr.eu/wp-content/uploads/2023/03/ds_rights_assessment.webp)
Data Security
![](http://tickgdpr.eu/wp-content/uploads/2023/03/data_security_assessment.webp)
- Have you implemented appropriate security measures to protect personal data from breaches?
- Is data encryption in place, especially for sensitive data?
Assessment:
Conduct a security audit to identify vulnerabilities and ensure data protection measures are in place (e.g., encryption, access controls).
Degree of Adherence:
Rate your adherence based on the strength of your security practices and any identified weaknesses.
Data Minimization
- Do you collect only the data necessary for the intended purpose?
- Are you periodically reviewing and deleting unnecessary data?
Assessment:
Review data collection practices to confirm that you only collect necessary data for each purpose.
Degree of Adherence:
Rate your adherence based on the extent to which you minimize data collection.
![](http://tickgdpr.eu/wp-content/uploads/2023/03/data_minimization.webp)
Data Breach Response
![](http://tickgdpr.eu/wp-content/uploads/2023/03/data_breach_response_assessment.webp)
- Do you have a data breach response plan in case of a security incident?
- Are you prepared to notify authorities and affected individuals as required by GDPR?
Assessment:
Examine your data breach response plan and simulate scenarios to assess preparedness.
Degree of Adherence:
Rate your adherence by evaluating the effectiveness and readiness of your response plan.
Third-Party Processors
- Have you reviewed and signed data processing agreements with third-party service providers who process personal data on your behalf?
- Are these third parties GDPR-compliant?
Assessment:
Review contracts and agreements with third-party processors to ensure GDPR compliance.
Degree of Adherence:
Rate your adherence based on the completeness of contracts and the compliance of third parties.
![](http://tickgdpr.eu/wp-content/uploads/2023/03/third_party_assessment.webp)
Privacy by Design
![](http://tickgdpr.eu/wp-content/uploads/2023/03/privacy_by_design_assessment.webp)
- Have you implemented privacy by design principles in your products and services?
- Do you consider data protection at the early stages of any new projects or processes?
Assessment:
Evaluate the extent to which you integrate privacy by design principles into your projects and systems.
Degree of Adherence:
Rate your adherence by assessing how consistently privacy is considered in your development processes.
Data Protection Officer (DPO)
- Have you appointed a Data Protection Officer (DPO) if required by GDPR?
- Is the DPO knowledgeable about data protection laws and your business operations?
Assessment:
Ensure that you have a designated DPO if required and evaluate their knowledge and effectiveness.
Degree of Adherence:
Rate your adherence based on the presence and proficiency of your DPO.
![](http://tickgdpr.eu/wp-content/uploads/2023/03/dpo_assessment.webp)
Records of Processing Activities
![](http://tickgdpr.eu/wp-content/uploads/2023/03/records_of_processing_activities.webp)
- Do you maintain records of your data processing activities as required by GDPR Article 30?
- Are these records up to date and easily accessible?
Assessment:
Review your records to confirm they are up to date and contain all required information.
Degree of Adherence:
Rate your adherence by assessing the completeness and accuracy of your records.
International Data Transfers
- If you transfer data outside the European Economic Area (EEA), do you have adequate safeguards in place (e.g., Standard Contractual Clauses, Privacy Shield)?
- Have you documented these data transfer mechanisms?
Assessment:
Analyze data transfer mechanisms (e.g., Standard Contractual Clauses) to confirm compliance.
Degree of Adherence:
Rate your adherence based on the adequacy of your data transfer safeguards.
![](http://tickgdpr.eu/wp-content/uploads/2023/03/idc_assessment.webp)
Employee Training and Awareness
![](http://tickgdpr.eu/wp-content/uploads/2023/03/employee_training_assessment.webp)
- Have your employees received training on GDPR compliance and data protection?
- Do they understand their role in safeguarding personal data?
Assessment:
Evaluate employee training programs and awareness campaigns.
Degree of Adherence:
Rate your adherence based on the effectiveness of your training and awareness efforts.
Privacy Notices and Transparency
- Do you provide clear and easily accessible privacy notices to individuals about how their data is processed?
- Do these notices include information about their rights and how to contact your organization?
Assessment:
Review your privacy notices and transparency practices.
Degree of Adherence:
Rate your adherence based on the clarity and completeness of your privacy notices.
![](http://tickgdpr.eu/wp-content/uploads/2023/03/privacy_assessment.webp)
Regular Audits and Updates
![](http://tickgdpr.eu/wp-content/uploads/2023/03/regular_audits_assessment.webp)
- Do you conduct regular audits and assessments of your GDPR compliance?
- Do you update your processes and documentation as needed to stay compliant with changing regulations?
Assessment:
Conduct regular audits of your GDPR compliance efforts.
Degree of Adherence:
Rate your adherence based on the frequency and effectiveness of your audits.
Contracts and Agreements
- Do your contracts and agreements with customers, suppliers, and partners include GDPR-compliant data protection clauses?
Assessment:
Examine contracts and agreements with partners to ensure GDPR compliance.
Degree of Adherence:
Rate your adherence based on the presence of GDPR-compliant clauses.
![](http://tickgdpr.eu/wp-content/uploads/2023/03/contract_agreement_assessment.webp)
DPIAs (Data Protection Impact Assessments)
![](http://tickgdpr.eu/wp-content/uploads/2023/03/dpia_assessment.webp)
- Have you conducted DPIAs for high-risk processing activities?
- Have you documented and mitigated the risks identified in DPIAs?
Assessment:
Review high-risk processing activities to confirm that DPIAs are conducted.
Degree of Adherence:
Rate your adherence based on the thoroughness of DPIAs and risk mitigation.
Data Retention and Disposal:
- Do you have clear data retention policies and procedures in place?
- Do you securely dispose of data when it is no longer needed?
Assessment:
Review data retention policies and procedures.
Degree of Adherence:
Rate your adherence based on the clarity and implementation of data retention practices.
![](http://tickgdpr.eu/wp-content/uploads/2023/03/data_retention_assessment.webp)
Regular Data Protection Reviews
![](http://tickgdpr.eu/wp-content/uploads/2023/03/dp_reviews_assessment.webp)
- Do you regularly review and update your data protection policies and practices to ensure compliance and effectiveness?
Assessment:
Evaluate ongoing data protection practices.
Degree of Adherence:
Rate your adherence based on the consistency and effectiveness of your data protection efforts.
Documentation
- Is your GDPR documentation (e.g., policies, procedures, consent records) up to date and readily available for audits and inspections?
Assessment:
Ensure that GDPR documentation is up to date and readily accessible.
Degree of Adherence:
Rate your adherence based on the completeness and accessibility of your documentation.
![](http://tickgdpr.eu/wp-content/uploads/2023/03/documentation_assessment.webp)